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The need for cutting edge ERP solutions is becoming crucial in this information age. This is accentuated by the fact that even the most fundamental market philosophies are changing rapidly and radically. Market for almost all products services has become truly global.
With the help of such ERP solutions, enterprises are increasingly looking at sharing relevant business process-related information with its business partners quickly and accurately. This not only allows all the partners involved to take decisions quickly and plan out actions according to the changing market compulsions, but also decreases the overall risk factor.
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- Purchases
- Payments
- Vendors
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Purchases
When a purchase order is entered into the system and booked, please remember that according to GAAP purchase orders do not affect the General Ledger. However, several updates do occur to several system tables. First, the Inventory by Warehouse On-Order Quantity is adjusted to show that some inventory for a particular item is coming into a certain warehouse. We also adjust some fields in the vendor financials tables.
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Payments
When a bill is received that must be paid, a voucher or payment is entered for that bill. Normally as bills come in over the course of the period then are vouchered as they are received by the AP department, and at some point a decision is made to pay then, at which time the list of entered vouchers in the system is reviewed, approved, and selected for payment. This is a fairly straight-forward process. Once they are selected for payment, a check run can be done which will print the checks, ask to make sure that checks printed OK, and then post the payments to the GL.
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Return To Vendors
The Vendor Account Types screen displays a list of all the types of Vendor Accounts in the bizBees Business Integration Hub. This table is used by the system to classify a company's Vendor Accounts into types.
The Vendor Account Type screen can be accessed from the Vendor Menu which is found under the Supplier Integration Hub menu. The bizBees Business Integration Hub comes shipped with basic Vendor Account Types that are suitable for most businesses
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All of the posting within the bizBees Business Integration Hub Application is done through the use of stored procedures. The stored procedures are passed accounting documents and are then reviewed by the posting procedures to make sure all of the data necessary is accounted for and then the procedure updates the proper accounts in the system. Stored procedures within the system are designed to be as autonomous as possible, so the same procedures that are called right after a user enters an order for example can also be used, for example, to post EDI Documents automatically without user intervention.
- Order Processing
- Credit Memos
- Cash Receipts
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Order Processing
Remember that according to GAAP, Orders are not actually posted to the GL, but we do 'book' some information about each order to certain tables within the system, Customer Financial Information is Adjusted, Credit is checked, balances are tracked, and Inventory is allocated to the order. When you look at the order processing stored procedure you will see that this process is very clear, so if you need to add or adjust this process, you should be able to tell exactly where your changes need to be made.
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Credit Memos
Posting invoices and credit memos to the General Ledger is a pretty straight forward process. You can see the steps of the process by looking at the Invoice_Control stored procedure, which in turn calls Invoice_Post and the other sub-stored procedures as appropriate. Credit Memos can be entered manually or they can be automatically created during certain system processes.
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Cash Receipts
In the system, receipts are stored in the receipts header and the receipts detail tables. The fields are pretty self explanatory, and are to be populated with the information from the Invoice. Please note that the "PayedID" field in the receipts detail is the Customer ID of the company doing the paying.
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The bizBees Business Integration Hub features a General Ledger that has a 36 position filed for account numbers, budgets, auditing, and supports multi-currency transactions. The bizBees Business Integration Hub is shipped with a default Chart of Accounts in the database. It is a fairly simple Chart of Accounts, but it easily can be completely customized for any type of organization.
- Ledger
- Banking
- Fix Assets
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Ledger
The General Ledger table in the bizBees Business Integration Hub is called LedgerTransactions and it has the following structure:
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Banking
The Bank Accounts screen stores detailed information about each bank account a company has and the various banks the bank accounts are with. The bank account section is also used by the system to record deposits, print information on checks that are written, record checks written, and other transactions involving the bank accounts. To access the Bank Accounts screen, from the main menu, select General Ledger then select Enter and View Bank Accounts. This will bring up a screen displaying a table with a list of all the bank accounts entered in the bizBees Business Integration Hub that are entered for the Company you are logged in under.
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Fix Assets
bizBees Business Integration Hub allows you to enter and track fixed assets in the system using the Fixed Assets tables and forms in the system. The system will also calculate depreciation for these assets based on the procedures and formulas outlined in this document. Please carefully and completely review this document before implementing Fixed Assets in your implementation.
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The bizBees Business Integration Hub has a very comprehensive inventory system that can support organizations of all sizes. All inventory is stored in bins, and each warehouse can have an unlimited number of bins, and each company can have an unlimited number of warehouses. Please review the screens in the "Inv" tab in the demo system for more Inventory related functions and screens.
- Items and Stocks
- Inventory Transfer
- Inventory Adjustments
- Inventory Assemblies
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The bizBees Business Integration Hub has a CRM system to manage lead and help convert these leads to customers. The Leads tables in the system are linked to a web based form to gathers the leads from your website, and also manages the double opt-in process which confirms that you leads gave correct information and are in fact interested in receiving your information.
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The Payroll Setup screen displays a list of all the Payroll Setup Detail in the bizBees Business Integration Hub. To access this screen, from the main menu, click Payroll in application and then click Payroll Setup workspace then click Payroll Setup in Form or last menu, there you also find other Setting regarding company settings as follow:
- Payroll Setup
- Payroll Items
- Withholding
- Payroll Items Types
- Payroll Check Types
- W2 Details
- W3 Details
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The Company Setup screen displays a list of all the Company Setup in the bizBees Business Integration Hub. To access this screen, from the main menu, click Setup in application and then click Company Setup workspace then click News Items in Form or last menu, there you also find other Setting regarding company settings as follow:
- Company Setup
- Ledger Setup
- Department Setup
- Company Next Number Setup
- Audit Trail Setup
- Taxes Setup
- Warehouse Setup
- Warehouse Bins Setup
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bizBees Business Integration Hub includes two methods of reporting:
- Using the ASPX Reports Engine
- Using pre-defined ASPX Based Reports from provided templates
Both of these options can be reached by pressing the "Reports" tab then selecting the option you like.
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